HOA Board meeting minutes – February 2017

02/08/17, 7pm

Attendees

Board Members: Chuck Blevins, Steve Klein, Sam Kashani, Mike Pons, Tara Healey

Management Association: Sally Mooney

PUBLIC SESSION

• Security Camera Vendor on site
  • Discussed additional placement options and locations, including side park.
  • Need to add signage for cameras, per police
• Pool
  • Board voted to go with new pool management company and cancel agreement with last year’s vendor
  • discussed potential alterations/adjustments to rules
• Landscaping
  • Entrance monument repair
    • Have estimates (ranging from replace to repair), including another incoming this week
    • pulling in neighbors with commercial construction experience for info
    • $2k deductible for insurance, will file
  • To request city to adjust gate on fire road on pocket park.
  • Add signage about trespassing/vehicles
• Social events
  • Easter egg hunt is next up  – date TBD
  • Discussing other options as well
• Tennis
  • Court Screens in back courts — reviewing; thought had fixed.
  • $1860.50 income in 2016 from tennis academy
  • Tennis water fountain is leaking
• Amenities
  • Purchasing two benches for basketball courts
  • Getting input on landscape architecture for front park and monument
• Clubhouse + fence pressure washing and painting
  • Front and back — negotiating
• Parking lots
  • Clean and seal coat parking lots  —
• Exterminator
  • needed for front clubhouse area

PRIVATE SESSION

• N/A

Next meeting: March 1

Monthly Board Meeting – November 2016

11/2/16, 7pm

Attendees

Board Members: Chuck Blevins, Steve Klein, Sam Kashani, Mike Pons

Management Association: Sally Mooney

PUBLIC SESSION

• Arc committee discussed repairs of entrance monument.
  • Need additional quotes, have one from original builder
  • Original bricks used are now specialty items
  • Will need to go through insurance to rebuild
• Landscaping
  • ARC notes we need to grind the stumps of the removed trees
  • Holiday lights being installed starting 11/2
• Clubhouse
  • Switching Alarm providers
  • HVAC Servicing to be scheduled
• Pool
  • Pool Rules — Committee to review before Spring
  • New furniture Tarps to arrive in a few weeks
• Voting/proxies
  • Input on what may help increase meeting turnout
  • Reminder: POA Consent form is on the website

PRIVATE SESSION

• 2017 Budget approved

Next meeting: Dec 7

September 2016 BHOA Meeting

9/7/16, 7pm

Attendees

Board Members: Chuck Blevins, Steve Klein, Sam Kashani, Tara Healy, Mike Pons

Management Association: Sally Mooney

PUBLIC SESSION

• Public input
  • Robert Riend (sp?) — Neighbor who went through this in prior neighborhood provided some pointers on issues to look for in terms of legal outline
    • Filed in Cobb (Cherokee) – need to resend letter
  • Clayton Simmons — Questions about financials.  Suggests we get cancelled checks. Internal financial control.
• Financial controls
  • Continuing with prior board discussion and Mr. Simmons reinforcement the board agreed to schedule regular in depth reviews beyond monthly statements.
• Traffic
  • Board to draft formal letter to City, GDOT regarding safety issues at 575 overpass intersection – accidents and near accidents.
  • Members speaking with city and county public works staff.
• Landscaping
  • Board approved posts and chains at side park; posts installed next week.
  • Washout at front clubhouse to be fixed next week.
  • Entrance damage from car crash, board still attempting to get police report (have made repeated contact).
• Social
  • 9/10 is adult social – Superhero theme
• Pools
  • Back pool is now closed
  • Front pool closes 9/26
• Clubhouse
  • Checking on back alarm setup still an issue.
  • Security cameras have been installed.
• Playground
  • Equipment install date is 9/12; closed for 36 hours (caution tape will be in place)
  • Schedule posts to alert folks that it’s closed at later dates
• Tennis
  • Have  received $614 fees from Academy to date
    • Will have coach in to see status for Fall
  • Timer installation for courts approved.
• Annual meeting
  • Town Hall meeting at front clubhouse on 9/14
  • Tentative date for meeting 10/26, (may be adjusted at 9/14 date to allow 30-day notice)

August 2016 Monthly HOA Board Meeting Minutes

8/3 7pm

Attendees

Board Members: Chuck Blevins, Steve Klein, Sam Kashani, Tara Healy
Absent: Mike Pons
Management Association: Sally Mooney

PUBLIC SESSION

• ACC report
  • Front door colors – more requests for out-of-bounds of Pulte color schemes
    • Board agreed with committee recommendation to keep door colors within the accepted Pulte/Brookshire palettes
  • Traffic
    • Discussed options to communicate exit safety issues to city and GDOT
  • Landscaping
    • Front entrance trees removed to improve visibility
    • Post and Chains (with opening in middle with sign) approved for front of side park
    • Pet stations to be installed
    • Bike racks to be delivered
  • Social
    • 10 is adult social
  • Pools
    • Furniture delivered
    • Pool hose reel to be repaired
    • Rules for signage to be reviewed and edited by Pool Committee
  • Clubhouse
    • Alarms fixed
    • C. door handle broken – Rodney fixing
    • Cameras for back and front pools approve ($2,100)
      • Vendor to come to next meeting
    • Playground
      • Repairs to be scheduled
    • Tennis
      • Court Resurfacing dates
        • 1&2 10/2014; 3&4 07/2015
        • 5&6 06/2016; 7&8 04/2016

June 2016 Monthly HOA Board Meeting Minutes

6/6 7pm

Attendees

Board Members: Chuck Blevins, Steve Klein, Sam Kashani, Tara Healy

Management Association: Sally Mooney

PUBLIC SESSION

• Landscaping
  • Dead tree on walnut hall circle – getting quotes for removal
  • Landscaper and Sally meeting with city to deal with irrigation leak
  • Getting estimates on repair of erosion next front steps and posts to prevent cars on pocket park.
  • Fence painting – getting estimates.
• Pools
  • Lifeguard availability on holidays.
  • Back pool card control board was freezing up – to be fixed Thursday morning 6/9.
  • Pool rules regarding swim diapers, covers and suits have been updated on the website to match those displayed at pools.
  • Purchase additional lounges and table for back pool deck
• Tennis
  • Court and Pool card systems
    • Some issues may be related to storm siren electrical fixes interfering with card readers
  • Reserve my court – get this set up
• Clubhouse
  • Getting estimates on cameras
• Amenities
  • Removing broken equipment, est. $2-5,000
  • Discussing options for playground near back pool.
• Social
  • 6/11 party 2-5

PRivate SESSION

eXECUTIVE COMMITTEE ACTIONS

None

May 2016 Monthly Brookshire Subdivision HOA Board Meeting

5/4 7pm

Attendees

Board Members: Chuck Blevins, Steve Klein, Mike Pons, Sam Kashani, Tara Healy (phone)

Management Association: Sally Mooney

PUBLIC SESSION

• Landscaping
  • Have security camera estimates in for review
  • Have landscaper look at tree in island
  • ACC getting pricing on entrance lighting fixes.
  • Gullies on front clubhouse steps (estimate to fill)
  • Entrance fence soon needing to be repainted.
  • Trim bushes near enclave signs

• Pools
  • Letter and rules approved
  • Have been posted to the HOA website
  • Exterminator – pest control to be done
  • Front
    • Electrical fixes on pergola
  • Back
    • Pergola construction for back pool
    • Alarms – fixed
    • Flow cuts on pool deck – delay until next season

• Tennis
  • Kid’s clinics flyer added to banner and to website
  • Courts 7 &8 (back) resurfaced
    • 4&5 to be completed next
  • Reserve My Court to come
  • Windscreens put up.
  • Tennis social
    • Schwei leading
    • Jason to attend if possible.
  • Adult pro options (get info)
  • P-trap overflowing (investigate fix)

• Social
  • Adult social (date TBD)
  • Tennis social (date TBD)

PRivate SESSION

eXECUTIVE COMMITTEE ACTIONS

• Nothing of note