The Brookshire Subdivision

February 2018 Board Meeting Minutes

Present: Klein, Kashani, Pons, Healey, Blevins

Community rep: Seipel

Public Session

• Landscape – entrance cut back Loropetalum and pre-emergent
• Social – Spring Festival Committee 4/21
• Tennis – Restroom pipe repair scheduled for 2/8; broken net anchor
• Clubhouse – Back remodeling; First monument on left, there is a leak not likely from irrigation; investigating; Getting cleaning bids to improve current state; back pool exterior bathrooms to get key coded handles
• Pool — Permits received, Recommended repairs in process; need to order signs
• Reserve study – to be emailed with

Executive session

• ACC: Discussed Fence variance request
• Insurance renewal
• Compliance reports

January 2018 Board Minutes

Present: Klein, Kashani, Pons, Healey, Blevins

Community rep: Seipel

Public Session

• United Pools
  • Sean, Kadeem –
  • Top of the tape on walkthrough inspection
    • List of requirements for opening
      • Key: additional post at back pool gate
      • High capacity stick feeder – front pool def.; needed for back, too
      • Portable stands
      • Tiered access…
      • Time changes? 11-9, 10-10wknd
      • Pool party/ice cream social as part of contract
    • Events
      • Mar 24 Easter egg hut
      • Weather permitting Tennis social
      • Spring festival
    • Clubhouses
      • Getting bids to fix broken tennis bathrooms pipe
      • Back under remodel
    • Amenities
      • Pocket park landscaping updated w/ new trees.

September 2017 BHOA Minutes

09/13/17, 7pm

Attendees 

Board Members: Chuck Blevins, Tara Healy, Michael Pons, Steve Klein

Management Association: Sally Mooney

PUBLIC SESSION

• Presentation
  • Fall festival committee
• Landscape
  • Park landscaping – Mulch done; plan to be finalized and priced by Oct. meeting.
  • Weed treatment successful
  • Pricing limbing-up of trees in amenity areas (except park)
  • Northwest to spray for bugs prior to next pool season
• Social
  • Fall Festival — Oct 28th
  • Adult Social — Sept. 30th
• Tennis
  • Courts 3&4 card access issues
  • Get pricing for hedges along some fencing areas
• Clubhouses
  • Lights at front clubhouse to be replaced
  • Front water heater repaired
  • Trash corral cleaned out
• Pool
  • New company has been successful.
  • Discussing options for guards at bookends to season.
  • Inviting Pool company for feedback session in October meeting

EXECUTIVE SESSION

Next meeting: Oct. 4

June 2017 Board Minutes

06/7/17, 7pm

Attendees 

Board Members: Chuck Blevins, Tara Healy, Sam Kashani, Michael Pons, Steve Klein

Management Association: Sally Mooney

PUBLIC SESSION

• Presentation
  • David Pitts and Mark Lallathin — offer US flag program
    • 6 flag holidays – install 10-foot flag and pool and for 40/yr fee will install/remove 2-3 days before and after
    • Offer 5 free – for the next, 5% collected back to HOA
• Landscape
  • Dog station issues — not being emptied; looking at waste management
  • Finalizing replacement for finials
  • Hole by back drain  – in winter city said was up to code; needs to be fixed
  • Chain at park, stain post to be done Monday
  • Court monument missed power washing
  • WHC common area — needs cleaning
• Social
  • Need new verbiage added
• Tennis
  • Resurface courts 1&2 — under consideration
• Clubhouses
  • Men’s restroom stall doors to be fixed
  • Rental contract  – review swim rules
  • pre-planning for upgrades
  • Parking resurfacing needs to be redone — not done well
• Pool
  • Pools Company – United
    • Front pool pumps having issues, united investigating root cause. Worst case: replace and combine 3 into 1.
• Amenity Areas
  • Park area trash overflowing – working with WM and Roots to improve pickup rates.
• Misc

EXECUTIVE SESSION

Next meeting: July 12

May 2017 Board Minutes

04/3/17, 7pm

Attendees 

Board Members: Chuck Blevins, Steve Klein, Sam Kashani

Management Association: Sally Mooney

PUBLIC SESSION

• Landscape
  • Monument is fixed
  • Sign to be painted ($1100)
  • Landscape replacement to complete this week ($2500)
• Social
  • Signs will be updated with pool open dates, assessments past due, and Spring reminders
• Tennis
  • Resurface
• Clubhouses
  • New signage for cameras
  • Back clubhouse roof repair complete
• Pool
  • Repairs to expansion joints, drained and acid wash complete
  • Additional items requested by United Pools
• Amenity Areas
  • Park area trash overflowing – working with WM and Roots to improve pickup rates.
• Misc

EXECUTIVE SESSION

Next meeting: June 7

April 2017 HOA Board minutes

04/012/17, 7pm

Attendees 

Board Members: Chuck Blevins, Steve Klein, Sam Kashani, Mike Pons, Tara Healey

Management Association: Sally Mooney

PUBLIC SESSION

• Cherokee Sheriff & WPD presentation
  • WPD and CSO presented information on Neighborhood watch (County) and Nation of Neighbors (WPD)
  • Nation of Neighbors is awareness tool
    • 911 for anything of ‘urgency’ not just emergencies — essentially if it’s more important than an email use 911 (same folks would handle as non-emergency)
    • officer call-backs often come in from blocked numbers FYI
  • We can join NW via the CSO
  • WPD can charge with trespass after hours at the amenities with BHOA approval
• Landscape
  • Monument fixed — for $1700
  • Landscaping to be restored
  • Discussed additional landscape changes at pocket park
• Social
  • Easter Egg hunt -4/15, 10am
• Tennis
  • Tennis lockbox requires repair
• Clubhouses
  • Signage required for cameras per police
  • Back clubhouse roof repair
  • Comcast to install into back clubhouse
• Pool
  • Repairs to expansion joints, drained and acid wash
• Amenity Areas
  • New bench at Basketball court
  • New bench at park.
  • Discussing replacement of older benches.
  • Parking repaving next week
• Misc
  • Spring mailer, pool info mailer

EXECUTIVE SESSION

Next meeting: May 3rd

Board Meeting Minutes – March 2017

03/01/17, 7pm

Attendees 

Board Members: Chuck Blevins, Steve Klein, Sam Kashani, Mike Pons, Tara Healey

Management Association: Sally Mooney

PUBLIC SESSION

• Landscape
  • Entrance monument
  • Insurance – insurance engineer is inspecting based on repair proposals we received
  • Landscape replacement —  list of items to address for review by board
  • Discussed options for improvement in pocket parks and playground at back pool; soliciting design ideas from TSW
• Social
  • Easter Egg hunt -4/15, 10am
• Tennis
  • Courts 1 & 2 cracking, done in 2014 — NW end, red ants
  • Courts 5 & 6 — trees to be cut back
  • Kids tennis coach resigned; no clinics going forward
  • Light timers turn off at 11pm.
• Clubhouses
  • Paving parking lots — to be scheduled and notices provided
  • Pressure wash and Painting by Norm Potter — to be scheduled and notices provided
• Pool
  • Discussed installation of charcoal grills in pool areas; placement TBD
  • Contract with new pool management company — United
    • Provide new pool rules to company
• Amenity Areas
  • Benches ordered for basketball area (2nd week of March) – Kleins to construct.
  • WPD advises signage with specific legal verbiage posted at parks which would give WPD ability to arrest/cite w/o approval of association first — and forbid overnight parking at back pool and pocket parks (allowing at front pool)
  • Electricity at pocket park  – trying to get answers if we can access electrical from there
• Comms
  • Spring newsletter is due
  • Sally reviewed spring HOA letter with ACC
• Misc
  • Brookshirehoa.com hosting renewed for two years
  • Brookshirehoa.com domain to renew in Oct.
  • POA amendment — still collect
  • Neighborhood Watch committee meeting – to be scheduled

EXECUTIVE SESSION

• Compliance report
• Closings
• Financials

Next meeting: April 12