The Brookshire Subdivision

October 2018 Board Meeting

Present: Klein, Kashani, Healy, Pons, Blevins
Community rep: Seipel

Regular Business

Landscape

• Fall flowers installed 10/23
• Tree pruning Halloween week
• Irrigation leak by the back courts fixed (irrigation will be shut off in Nov)
• Many complaints about unkempt yards

Social

• winter hot chocolate movie night?

Tennis

• Court windscreen replaced
• Court 5&6 has windscreen down
• Bathroom
  • Roof repaired
  • Storage close cleaning scheduled
  • Bathrooms and water will be winterized and water turned off during winter
• Acquire a new pro for lessons/camps/intensives
  • Fees for outside users to maintain?

Clubhouse 2019 projects

• Paint front clubhouse interior
• Replace countertops
• Replace bathroom dividers (front and back); replace shower elements and curtains (improve lighting?)
• HIde monument electrical conduit
• Replace water fountain at the front
• front fixtures replace

Pool

• 2019 projects
  • repair back fence
  • Stain front pergola and replace lightings
• Get 3 bids for the upcoming season

Misc

• HOA meetings will now be held at 7:30 pm the first Tuesday of each month; beginning Nov 6

Executive Session

Legal status report

Compliance

August 2018 Brookshire Board Meeting

Attending: Klein, Kashani, Blevins, Healy, Pons

Neighborhood rep: Siepel

Public Business

• Landscape
  • Mulch applied: $13,000
  • Large grass cut back, Junipers cut back
  • Weed treatment to be applied in Sept.
• Insurance renews 11/18
• Social Events
  • Yard of the Month
    • Monthly award and $50 gift card
  • End of summer pool party – check sent
  • Adult Social — Sept 29
• Tennis
  • Court repairs
    • Light post repair pending
    • Windscreen replacement  estimates:
      • 1&2 = $1835
      • 3&4 = $1210
• Clubhouse
  • Liability waiver sent to Hunter
  • Rental income through August: $4,470
• Pool Season update
  • Front pool exit button replaced
  • Pool closed 7/31 for weather
  • Pool closes after fall break.
• Communications
  • Official neighborhood facebook page created: https://www.facebook.com/BrookshireWdstk
  • Will transition notices from unofficial page to this later in the week
  • Survey update to be summarized and distributed to the board last week in Aug.

Executive Session

• Compliance Report
• Closings (5)

July 2018 Brookshire Board Meeting

Present: Blevins, Healy, Klein, Pons

CMA Rep: Seipel

Public Session

• Ridgewalk development
  • Guests: Horizon Group, Ridgewalk Jeep/Chrysler dealer — developer of the outlet shoppes
    • Proposal (part of gravel parking lot and overflow) 11acres, 8 being developed for car dealership
      • 1-2 semis a week; will not park in the pkwy
      • service bays are down a grade from side road
      • Road improvements (city is also approving work on 575 interchange)
      • Claim is 80% less traffic than big box or other usage.
      • Aug 13 or 27 in front of the council
  • Landscape
    • Common area mulch done by 7/18
    • Install dwarf Japanese maple in bed near front pool gate
  • Social Events
    • Yard of the month — ACC beginning this program
  • Tennis
    • Court 1&2 resurfaced
    • Light post repair on court 5 pending
    • Court 3&4 windscreen needs replacing
  • Clubhouse
    • Front inside clubhouse painting  – plan meeting with Amy Worley painting team to discuss scope
    • Internet issues are all fixed
  • Pool update
    • Light timers replaced
    • Pool cards — all known reported malfunctioning cards have been replaced
    • Lifeguards — no new incidents reported
    • Baby pool motor is dead; needs replacing – Est. $1,164 (approved); should be fixed by weekend.
  • Communications
    • Survey will close at end of July
  • Misc.

Executive Session

• Legal Status report
• Compliance report – 5 notices sent
• Closings — 6 closings

Next HOA meeting: 8/21 @7pm

June 2018 Board Meeting Minutes

Present: Healy, Klein, Blevins, Pons, Kashani

CMA Rep: Siepel

Public

• Landscape
  • Playground mulch installed
  • Common area mulch to be installed over the next two weeks
  • Irrigation repairs
• Tennis
  • Court 1&2 repair last week of June, and light post Repair
  • Court mildew cleaning
  • Lead on potential tennis coach; will meet
• Clubhouse
  • Pressure Washing front clubhouse in next week
• Pools
  • Met with pool company to resolve issues and deficiencies.
  • Flies – look at evergreens, spray more often during the season
  • Filters running OK
  • Front pool to be Wi-Fi AP replaced
  • Update pools sign to include CMA
  • Back pool
    • Phone outage resolved, adding line for alerts
    • Urinal remounted
    • Fountain repaired
    • Internet issue fixed

March 2018 Board Meeting Minutes

Present: Healy, Kashani, Klein, Blevins

Absent: Pons

Community rep: Seipel

Public

• Landscape – No pressing issues – flowers in May
• Social ­– Easter event on Calendar (Sat 24, 10am)
• Tennis – 4 bulbs and capacitors replaced; drywall being replaced on 3/14 in tennis bathroom
• Clubhouse – front clubhouse concepts
• Pool – Permits paid
• Comms – Newsletter finalizing
  • Survey – good way to get emails
  • Mini-census and copy; ages of kids and how can we approve – bb, volleyball.
• Misc
  • Reserve study

Executive session

• Insurance
• Compliance
• Legal