The Brookshire Subdivision

Monthly HOA Board Meeting – October 2019

Attending: Pons, Kashani, Klien, Blevins, Healy (remote)

Public session

QA: Neighbor inquiry on letters and HOA management

Garage Door discussion: Guest vendor: Dan Watkins, All Four Seasons Garage Doors, investigating standardizing garage doors. (sample doors on amarr.com)

2020 Budget:
Mulch price going up in 2020

Budget

Monthly HOA Meeting – August 2019

Attending: Blevins, Healy, Klein, Kashani
Absent: Pons

AGENDA

Association Business

• Financials
  • Replacement: $198,334
  • Operating: $135,501
  • Ratify invoices
    • $729.56 bathroom repair
• Committee Reports
  • Tennis/Basketball – Tennis social event went well; a good number of 8-12 yo kids interested in lessons. We are working to get enough to start up something. Considering once a year event
  • Pool – Closes Sept 8. Key vs card access quotes in progress.
  • Clubhouse – Getting painting quotes for front clubhouse interior
  • Landscaping
  • ARC
• Action Items
  • Janitorial quotes incoming
  • Street parking
    • Attorney recommendation
  • POA
  • Fence repair quotes

Monthly HOA Meeting – August 2019

• Attending: Kashani, Healy, Klein, Blevins, Pons, and Porche
• PUBLIC SESSION
  • Financials
    • Replacement fund status: $198,258.60
    • Operating fund: $144,493.62
  • Tennis/Basketball
    • Tennis Social Aug 17th, 9 am-Noon
    • Getting quotes for pickleball court striping
    • Getting quotes on the potential move of basketball court
  • ARC
    • Updating process to utilize the portal
  • Landscape
  • Violations
  • Pool
    • Back keycard systems – keep back system down to conserve operating cash.
    • Requesting Pool contract fee breakdowns for clarity on overages.
    • Pump Sand/repair: $2,250 approved
  • Keycards
    • Investigating alternative systems to lower total cost of ownership
  • Action items
    • POA Amendment
      • On-going
        • Signed signatures provided to Homeside by CMA
      • Street/commercial vehicle parking
        • Need attorney
      • Fence repair
    • Amenities Update
      • Clubhouse income $2,400
    • Comms
  • Misc
• EXEC SESSION
  • Legal Status report
  • Compliance report
  • Closings
  • Financials
  • Ratify InvoicesUnited Pool back pool sand/repair $2,250
  • Aging Report update

Monthly HOA Meeting – April 2019

• Public session
  • CMA Transition
    • Still require sending of some assets to Homeside
  • Financials
    • Replacement fund status: $100,012.32 (still incoming from CMA, will change)
    • Operating fund: $92,648.73
  • Aging Report
    • no update
  • ARC
    • Updating process to utilize the portal
    • Chuck to define processes and document for neighbors
  • Landscape
  • Violations
    • Updates to the process for violation notifications
      • Letter 1: You may be aware, but if not please resolve within 10 days
      • Letter 2: (if not resolved): You have 14 days to resolve or you will be fined
      • Letter 3: (if not resolved): You are now being fined until resolution made
    • Homeside spent several hours surveying neighborhood and provided a robust list of violations. Letters pending.
  • Pool
  • Social Events
    • June 22 – Spring Fling
  • POA Amendment
    • On-going
    • Signed signatures provided to Homeside by CMA
  • Amenities Update
    • Have quotes to powerwash monuments and amenities
  • Comms
  • Misc
    • Next meeting May 1, 7:30pm
• Exec Session
  • Legal Status report
  • Compliance report
  • Closings
  • Financials

March 2019 HOA Board Meeting

Attending: Blevins, Healy, Kashani, Klein, Pons

Public Session

• Arch Committee sync with the board
  • Processed applications and updates and reviewed any missing or delayed requestors.
• Management Association transition
  • 30-day termination notice provided to CMA
  • April 1st start with new company: Homeside Properties
  • Initial meetings with Homeside management rep next week
  • Transfer will continue over the next 30 days.
• Tennis
  • fix windscreens
  • fix nets
  • replace rollers

Feb 2019 Board Meeting

Present: Pons, Kashani, Klein, Healy, Blevins

Public Agendaa

• Management Company Interview
  • Interviewed 2nd candidate company

Nov 2018 BHOA Meeting

Association Business

• Landscape
  • Limbing trees 2nd week in Nov
  • Irrigation to be shut off
• Social Events
  • Cookies with Santa, Dec 8
• POA amendment
  • Tracking sheet updated
• Amenities update
  • Tennis
    • programCourt repairs
  • • Bathroom/storage cleanout
      
  • Non-residents amenity usage
    • Drafting official notice to Park 9 apartments for unauthorized amenity use by their residents
    Basketball courts to replace back courts
    • Community manager getting pricing
• 2019 Pool Season RFP
  • to be sent to various providers
• 2019 Budget Review
  • Reserve projects recommended to be complete in 2019 – $39,655
• Communications
  • 2018 Annual meeting – 12/4/2018

Executive Session

• Legal Status report
• Compliance Report
• Closings
• Financials