The Brookshire Subdivision

2023 March Brookshire HOA Meeting

Attendees: Walls, Heath, Kashani, Blevins, Chad White (Homeside)

Opening of meeting

Open session

Committee reports

Landscaping

(Diane Geeslin, Mike Walls)

• Leylands
  • financially we need to hold off removing them
• Jason Little proposed metal edging for beds along sidewalks and deck
  • Pricing is an issue, given other expenses
• Landscaping lights estimate still forthcoming
  • Work order for the electrician was signed
• Other suggestions
  • Brick wash
  • Planters along entrance
  • Something for center roundabout (like sculpture)
  • Planting of extra shrubs/boulder type things in strategic spots

Pickelball

• Concerns with number of non-residents on open-play nights
  • Implemented new google-form scheduling system prioritizing residents with max
  • Resident can show w/o signing ups
• Recommendations
  • Limited open play slots. T-R-sun afternoon
  • confusion about reservemycourt
    • Copied tennis, no more than 30 days out

Basketball

• Lights completed
• resurfacing to be completed soon

Tennis

Shelly and Matt Stevens now leading committee

Private Session

Administrative

• Chuck Blevins resigned from the Board
  • Mike Walls becomes President
  • Michael Russell joins as a member and VP

Management

Financial report

Inspections

Parking

October 2023 Board Meeting

1. Call to Order
2. Approval of Minutes
   a. October – no minutes
3. Nicky gave a review of the Financial Report
   a. Balance Sheet
   b. Income and Expense Report
   1. Irrigation over budget
   2. mailing over buget
4. Collections Report
5. Management Report
6. Old Business
   1. 2023 Draft Budget
      1. Passed
7. New Business
   1. Draft email for airBNB
   1. 2022 Annual Meeting – 19 Dec 7:30pm
   2. Mitch Russel alerted that the heat at front clubhouse is not working (at least one)
   3. Front clubhouse kitchen sink faucet is leaking (handle?)
   4. Toilet Leak in mens tennis bathroom still leaking
   5. front clubhouse painting complete and walls patched
   6. When is Jason Little starting landscape lights
8. Adjourn

Sept 2022 BOD Meeting Minutes

• Call to order
• Attendees: Walls, Kashani, Blevins, Healey
• Approval of minutes – passed
• Financial report
• Management report
• Old Business
  • Healey noted that Pool- dog day has volunteers will assist; Homeside will have waivers.
  • Healy: Social Committee Update
  • Kashani: Still waiting to hear back from Nicki on camera updates
  • Walls: Landscape committee
    • discussed cypress removals with Jason. Comm is suggesting we only removed the truly dead and raise the canopies. In worst case, cut them down next year
    • Need to address blind spot on island- maybe a bigger mirror in it’s place.
    • Asking about color pops in plants.
  • Healy: playground mulch has been deployed
• New business
  • Healey: Lighting (holiday lights) – evaluating bids by two vendors.
  • Healey: Listened in on last council meeting; provided letter regarding the development at top of street. There is still rumored interest int he 6 acres for extended stay motel and liquor store.
    • May be waiting on seeing what happens with liquor store near carwash (min distance between stores)
    • Todo: Nicki to get HOA contacts for neighborhoods around ridgewalk pkwy to have a conversation about lobbying en mas
  • Walls: building sound baffles for front clubhouse install
  • Healey: Front clubhouse flooring condition and replacement timeline —

July 2022 HOA Board Meeting

Attendance: Kashani, Walls, Healy, Health, Chance

Open session

• Diane Geeslin – feedback on the Landscape refresh
  • Board agrees better communication on start date and disruption
• Chuck reported survey results
  • Will provide a summary for neighbors to be posted online and via social
• Chuck provided info on Addresses of Distinction, a new mailbox vendor option
  • LInks posed on Brookshirehoa.com and social, mass mailing to come.

Private Session

• Finances – Nicky
• Social committee – Tara
  • 2 ladies nites scheduled – bunko July 28; Winey Weds Aug 10
  • 1 mens nite scheduled – Bourbon tasting Aug 25
  • Pool party – Aug 21
  • Adult social – Oct 1
  • Dog Swim to be scheduled
• Video – Sam
  • Estimates on upgrade and expansion – more flock owned cameras (which are expensive) current system requires wifi and closet for DV
  • Getting other vendor quotes
  • Ring installed at court bathrooms.
• Back pool gate. – Sam
  • Still not fixed; getting them back
• Pickelball. – Walls
  • Jr clinic had great success on Thursdays.
  • Would like to do Jr league going forward and play here.
• AirBnb – Tara
  • considered a business from the home based on City’s determination
• Landscape lighting bids incoming

May 2022 Board meeting Minutes

Call to Order

• Attendees: Walls, Kashani, Healy, Blevins, Heath, Chance
• Approval of Minutes
  • April
• Resident question
  • How to go about getting an amendment created and put to a vote for storage sheds.
  • Compliant with lack of response from calling Homeside and emails.
  • Fix POA vote link, has wrong field
• Financial Report
  • Balance Sheet
    • Move money to reserves
    • review cashflow over next months to decide
  • Income and Expense Report
  • Collections Report
• Management Report
• Old Business
  • Committees
  • Monument Pressure Washing completed – $1,100
  • Landscape Proposal
    • broken out in sections, can be sequences
  • Tennis Court Resurface
  • Survey Update
  • Cameras
• New Business
  • Front Pool Fence
  • 2022 Pool Card Distribution
  • Owner Issue
  • reminders on what info and forms neighbors should have and return
  • ACC fines
  • back. pool gate needs to be self closing.
• Adjourn